Camp Dates

Summer Camp will be offered on the following dates in 2008:

Week 1: June 15 – June 21

Week 2: June 22 – June 28

Week 3: June 29 – July 5

Week 4: Depending on Reservations

Camp Fees

Troops can attend Sand Hill Scout Reservation for as low as $175, for BOTH West Central Florida Council troops as well as out of council troops.  Camp CAN cost as much as $215 per person if units don’t take advantage of our Early Bird specials: 

·         Pay a $25 per boy deposit by April 18 and camp fees go from $215 to $195 (a $20 savings!).

·         Pay the balance of registration fees by May 30 and take an additional $20 Early Bird Discount.  Camp fees go from $195 to $175 (or from $215 to $195 if you missed the first Early Bird)!

Standard camp fees do not include program fees assessed for certain Merit Badges or other activities at camp.  These program fees should be paid two weeks prior to arriving at camp.  In addition, we would request Merit Badge registration forms be turned in with program fees to streamline check-in on Sundays.

As an extra incentive, units that are paid in full by May 16 will be eligible to register for merit badge classes on-line, via the council website, www.wcfcbsa.org.

Leader Fees:

Troops with a minimum of eight scouts are eligible for TWO free leaders.  Troops with less than 8 scouts are eligible for ONE free leader.  Additional leaders are $40.

Examples:

WCFC Troop 123: 15 Scouts, 3 Adults                              WCFC Troop 789: 15 Scouts, 3 Adults

15 campers x $215=                   = $3,225           15 campers x $215                             = $3,225

1 extra adult x $40                     = $40                1 extra adult x $40                    = $40

MAKE ALL EARLY BIRD              = -$600             MISSED ALL EARLY BIRD DISCOUNT      = $0

TOTAL FEES                             =$2,665          TOTAL FEES                                     = $3,265

Provisional Campers:

Scouts who attend a week of camp without their troop are defined as provisional Scouts.  The fee to attend Sand Hill Scout Reservation as a provisional Scout is $195.  Fees must be paid two weeks prior to the desired week of attendance.

Guest Meals:

Parents and additional leaders who come to visit during the week are welcome to join us for meals in the dining hall.  This includes the family night cookout on Fridays.  Meal charges are as follows:

Breakfast: $5

Lunch: $5

Dinner: $7

How to Reserve A Spot

Each unit reserves space for summer camp by submitting the Camp Reservation Form and returning it with a $50 non-refundable deposit, along with a request for the number of patrol sites desired.  A patrol site consists of eight beds.  Campsites will be assigned based on the number of patrol sites requested.  The deposit is credited to your final balance.

The Camp Reservation Form allows you to choose a week and reserve a campsite at Sand Hill. When the form is approved, your unit is guaranteed those dates for summer camp. While dates may be guaranteed, campsites are not.  We reserve the right to place troops in campsites based on attendance and facilities available.

Sand Hill will make every effort to keep your campsite exclusive for your troop during your visit.  We do reserve the right to place another troop in the site with you if attendance warrants.

When to Pay Your Fees

Before April 18, each troop needs to submit a deposit of $25 per camper.  Payment of the balance of all standard camp fees should occur by May 30.  Any program fees should be paid at the council service center two weeks prior to your arrival at summer camp, along with camp merit badge registration forms.

It is preferred that all fees be paid in advance at the council service center prior to arriving at camp.

Refund Policy

Refunds can be given up to June 2^nd.  After June 2^nd, camp fees are transferable, but not refundable. Refunds will only be made in extenuating circumstances such as illness or death; these will be approved on a case-by-case basis. Refunds will be paid by check from the council service center.  No refunds will be given at camp.

Refunds must be requested in writing and signed by the Scoutmaster and Committee Chairman within two weeks of the last day of your troops' summer camp. If the time has expired, refunds will not be granted.

Camperships

A limited number of partial camperships are available for West Central Florida Council Scouts with financial need. Camperships are defined as partial payment (up to ½ of the $175 or $85) for summer camp fees.  It is the responsibility of the boy and/or the troop to provide the balance of camper fees as well as any requisite program fees.  Applications requesting the full camper fee will not be approved.  A maximum of five (5) camperships will be awarded each week.  Unit leaders are encouraged to plan ahead and discuss fees, fundraising opportunities, and/or financial need with parents well in advance of payment deadlines. An application form may be found here.  Camperships must be applied for by May 16.  Contact the Camp Director for more information.

Adult Leadership

Each troop is required to have at least two adult leaders or one registered adult and a parent of a participating Scout in camp during the entire week at camp, and one of these two adults must be at least 21 years old. Leaders may rotate, as needed, as long as the "two deep" leadership requirement is maintained.

Under the troop system of camping, the troop leader is in charge of the troop at all times. Organization and discipline are the responsibilities of the Troop leader. The camp staff will work with the Troop leader, as advisors, and will help to provide an environment in which the troop can grow into a better organized, better prepared, and more independent organization.

Experience shows that having at least one leader stay at camp for the entire week provides the most effective leadership. This provides an important continuity of supervision and organization.

Camp Physicals

Everyone attending camp must have an annual health history (attested by parents/guardians if under 18) with an attached copy of a completed physician-conducted medical exam given less than 36 months ago. The B.S.A. Class 1 and Class 2 medical form should be used. No Scout will be admitted to camp without a completed medical form.

Adult leaders over 40 must complete the B.S.A. Class 3 medical form, which includes a physician-conducted medical exam given less than 12 months ago.

Tour Permits

Every troop is required to have a tour permit on file in the Council Service Center. West Central Florida Council troops are required to have a tour permit, since they are not completing a camp usage permit for Sand Hill Scout Reservation.

Remember to file your tour permit at least two weeks in advance and bring it to summer camp.  Out of council troops that are more than 500 miles (one-way) need to file a national tour permit.

Provisional Camping

Provisional camping is a program that allows Scouts to attend camp without their troop. Provisional campers are grouped into their own provisional troop and supervised by an adult member of the camp staff.

Provisional Scouts must fill out an application and return it to the council service center along with the appropriate fee at least two weeks in advance. The Camp Director can make exceptions to the two-week notice.

Scouts approved to camp provisionally check-in at the Hagerty Shelter at 3:00pm on Sunday.

Adult Leader Checklist

Before Coming to Camp

q  Read and review the Camp Leader's Guidebook.

q  Complete the Camp Reservation Form to guarantee a week of camp.  Submit the form along with a $50 deposit.

q  Attend the Summer Camp Kickoff at Camp Soule on December 18.

q  Meet and get to know Webelos boys, parents and den leaders who will be crossing over to your troop.  Inform them of summer camp plans including costs and fundraising opportunities prior to crossovers or during new parent orientations.

q  Arrange qualified leadership for summer camp. Call a troop committee meeting to determine who will camp with the troop.

q  Obtain the proper medical forms (available at the council service center) and make sure that all Scouts and leaders have them completed.  Forms are also available from the council website, www.wcfcbsa.org.

q  Obtain signed copies of High Adventure and Informed Consent Forms (Informed Consent Forms must be filled out for every scout in attendance).

q  Help each Scout set individual goals. Work with the Patrol Leaders Council to determine troop goals.

q  Make a list of troop gear and personal gear that you have and want to bring. Plan to bring these items to camp. The quartermaster will have some equipment available, but you may wish to bring your own equipment anyway.

q  Pay your camper deposits of $25 per boy by April 18.

q  Pay the balance of camper fees by May 16 in order to register for Merit Badge Classes on-line.

q  Mail the "Troop Merit Badge Registration Form" to: Program Director, West Central Florida Council, 11046 Johnson Boulevard, Seminole, FL 33772 two weeks prior to arrival at summer camp.  Advise the camp of any special needs. If a camper needs a special diet (i.e., vegetarian), include a menu.

q  Pay the balance of program fees two weeks prior to arriving at camp.

q  File tour permit with council office two weeks prior to arriving at camp.

While at Camp

q  Plan to arrive at camp no earlier than 2:00 PM, but no later than 4:00 PM.  This will allow ample time for check-in, tours, and swim checks (weather permitting) prior to dinner.

q  Plan on conducting or participating in at least 2-3 troop activities (see Troop Activities) while at camp.  Experience shows that homesickness occurs when boys are not active/busy; having fun and meaningful activities as a troop after program areas are closed can help.

q  Monitor your boys’ progress.  Help them get the most out of their camp experience.

q  Participate in the Scoutmaster’s Merit Badge program or any of the other leader programs, such as training.

q  Fill out and turn in evaluation forms at the end of the week.

This Page Last Updated Monday, December 03, 2007 11:52:37 AM ET